Chifty
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Industry: Staffing & Recruiting

Coordinate requirements and communication better – decisions stay human.

Chifty summarizes email threads, surfaces tasks and provides approved templates and process knowledge for recruiting and staffing teams.

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AI only uses knowledge the person asking is allowed to see.

How does AI support staffing agencies and recruiting teams?

Chifty condenses client communication for staffing agencies: email threads are summarized, open requirements, follow-up questions and appointments are made visible, and approved templates and process knowledge are ready to use. Staffing decisions and approvals stay with recruiting and coordination. AI answers draw solely on content actually visible to the person asking — permissions are never bypassed.

Many conversations, many requirements, many sensitive details.

Fast communication must not lead to uncontrolled AI use or automated staffing decisions.

Client requirements keep changing

Role profiles, availability and conditions are refined step by step.

Communication creates many next steps

Follow-up questions, appointments, documents and commitments all need to be tracked.

Templates and process knowledge are scattered

Teams work with different texts, checklists and filing systems.

Chifty brings communication and approved company knowledge into a shared working context, without replacing existing specialist systems.

Support communication, without automating staffing decisions.

Summarize requirements

Office condenses client emails and surfaces open details, tasks and appointments.

Use templates

Knowledge provides process knowledge, checklists and communication templates.

Structure briefings

Chat helps with summarizing and preparation.

From client inquiry to a reviewed briefing.

The process ends with organizational and content preparation.

  1. Capture the inquiry

    Client communication and documents are summarized.

  2. Identify open requirements

    Missing conditions, appointments and follow-up questions become visible.

  3. Draw on process knowledge

    Checklists and templates support preparation.

  4. Continue the human way

    Recruiters or staffing coordinators assess and process the work themselves.

Chifty supports information processing. Approvals, professional decisions and external actions stay with the responsible employees.

Sharing process knowledge

Make good processes and client knowledge available to authorized teams.

Knowledge makes processes, templates and client-specific notes findable, without opening personal content across the board.

Example questions

  • What information is missing from the client briefing?
  • Which checklist applies?
  • Which template is approved?
  • Which client notes is the team allowed to see?

Every illustrative answer shows visible source references. Neutral example files are used, never a genuine customer source.

For communication, coordination and shared process knowledge.

Recruiting and staffing coordination

Capture requirements and next steps.

Client management

Use threads and client notes.

Team leadership

Manage templates, processes and access.

Operations

Improve workflows and handovers.

The right way into Chifty

Knowledge provides the approved knowledge base. Office and Chat use it in daily work.

Chifty Office — Communication and appointments

Supports threads, drafts, tasks and appointments.

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Chifty Knowledge — Process and template knowledge

Brings together checklists, notes and documents.

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Chifty Chat — Document work

Helps with summarizing and structuring.

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AI must not bypass permissions.

Chifty answers questions only with content the person asking is allowed to access. This applies to documents, notes and connected knowledge sources as well as context in Office and Chat.

Process knowledge can be shared, while personal and client-specific content stays limited.

Hosted in Germany

AI processing in the EU by default (europe-west1)

No AI training on customer data

Centralized management of access and models

Frequently asked questions

What happens to incoming client inquiries?
Chifty Office condenses email threads and documents into an overview and shows which conditions, appointments or follow-up questions are still open. Checklists and approved templates from Knowledge support briefing preparation. Assessment and further handling then remain with recruiters or staffing coordinators themselves.
Does the AI make decisions about candidates?
No. Chifty prepares information — it condenses communication, surfaces tasks and provides process knowledge. Whether a profile fits, which commitments are made and which steps go out to clients is decided solely by the responsible employees. The supported workflow deliberately ends at organizational and content preparation.
Is using this in recruiting compatible with the GDPR?
Chifty is hosted in Germany, and AI processing takes place in the EU by default (europe-west1). Company data is not used to train AI models. Access and models can be managed centrally, and every answer respects the access rights of the person asking — the AI does not bypass permissions.
Does everyone on the team automatically see candidate and client data?
No. General processes, checklists and templates can be shared across the team, while personal work notes, client-specific areas and sensitive information remain reserved for authorized roles. Every answer relies only on content approved for the person asking. Team leadership controls templates, processes and access.
Which Chifty product should staffing agencies start with?
It depends on the bottleneck: Chifty Office supports client communication, drafts, tasks and appointments — a natural entry point for many recruiting teams. Chifty Knowledge bundles checklists, templates and process notes as the approved knowledge base that Office and Chat draw on daily. Chifty Chat helps summarize and structure documents.

Support communication and coordination with clear control.

In a demo, we show how Chifty connects emails, tasks and process knowledge – without automating staffing decisions.

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